Contract extensions for the following Hard Facilities Management Services Framework Contracts:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
REPORT TO; The Assistant Director, Strategic Resources (CYPS and Property)
DECISION DATE: 12th October 2022
SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).
PROPOSED RECOMMENDATION
To extend the following Hard Facilities Management Services Contracts:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
BACKGROUND TO SUPPORT THE RECOMMENDATION
The Council’s current Hard Facilities Management Services contract period is due to expire at the end of January 2023 for the following services:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
A decision is being made to extend each of the individual contracts until the 31st March 2024.
LEGAL AND GOVERNANCE COMPLIANCE
A Gateway 4 report will be considered in accordance with the Council’s Procurement and Contract Procedure Rules.
The contract extensions will be undertaken by the Council’s Procurement and Contract Management and Legal and Democratic Services.
This is a key decision. The proposal to extend the contracts was entered on the forward plan in July 2022.
RECOMMENDATION
That the contract extensions for the following Hard Facilities Management Services be approved:
- Mechanical Equipment and Plant: Servicing and Responsive Maintenance
- Lifts: Servicing and Responsive Maintenance
- Automatic Doors: Inspection and Responsive Maintenance
- Chimneys, Lighting Conductors and other High Access Structures: Inspections and Maintenance
- Water Hygiene: Risk Assessment and Monitoring
- Fire Equipment: Inspection and Supply
- PE and External Pay Equipment: Inspection and Minor Repair
- Asbestos Analysis
- Asbestos Abatement
Hard Facilities Management Procurement/KE
4th October 2022